Just a note, before you get started.  To our knowledge, it is not possible to have MS-Access send the appropriate Delivery Point Barcode (DPBC) to our printers. Therefore, we suggest you export your address list, from MS-Access, as a D-Base file. This exported D-Base file can then be imported into a more versatile "mailing program", where it can be standardized (according to USPS regulations) and printed, along with a certified USPS barcode generated by the "mailing program", to our Rena printers.  A few suggested mailing programs are: FlexMail and Satori Bulk Mailer.

With the Rena DA Series of Inkjet Printers:
Load the appropriate Rena Printer Driver before opening MS-Access.

IMPORTANT: In all Rena inkjet printer models, be sure the menu item "Setting Locked:" is set to "no".
In the DA608/610/612/613/615 & Envelope Imager 1 printer models, please be sure to properly set and "Local Lock" the Paper Size to the length of the mail-piece you will be printing on. If this is not done properly, you will experience feeding and address positioning problems. Local Locking a menu item keeps the software (MS-Access) from making changes to the item. The Paper Size can be automatically set and locked by pressing and holding the right-most key (Auto Paper Length Key) on the printer's control panel until an (L) is displayed. When this key is released, a mail piece will be fed, it's length measured and locked. Be sure the printer's measurement is the actual length of the mail piece, + or - 4mm. 

1. Open the Database that you will be printing.

2. Select the Reports Tab.

3. Click on the New button.

4. Highlight (click on it once) the "Label Wizard" option, select the appropriate database from the pull-down menu, and click OK.

5. Click on the Customize Button.

6. Click on the New Button. (If there are already custom label choices available, there will not be a button labeled "New". In this case, click on the button labeled "Duplicate" instead.)

7. Set, Unit of Measure to "English", Label type to "Sheet Feed" and Orientation to "Portrait".

8. Enter 1 in the box for "Number Across:".

9. Enter your desired label height and width, in the appropriate boxes of the upper left label, displayed on this screen.
   
   IMPORTANT: To give yourself the most flexibility in positioning the addresses where you want them to be printed on the mail piece, try to set the label height and width to the minimum size needed for the address information you are going to be printing. For example, if the largest address in the list is 6 lines by 30 characters wide, you could set your label dimensions to 1 inch high by 3 inches wide.

10. Set all of the other boxes (margins & dimensions of the upper right label) to zero.

11. Enter a name, for your label design, in the "Label Name:" box (e.g. Rena DA-606 Label).

12. Now click OK.

13. A warning window, concerning margins being set outside the printable area, will pop up. Click No. 

14. Your label size has now been defined. Click on the Close button.

15. Make sure that the "Show custom label sizes" box is checked.

16. Click on your new label definition to highlight it, then click Next >.

17. Select the Font and point size of your choice. 

18. Set Font weight to Normal.

19. Leave the color as black then click Next >.

20. Design your label by double-clicking on the field you want to use; make sure that they are on the line you want them to print on. Click Next >.

21. If you want, select a field by which you want to sort. Click Next >.

22. Fill in a name for the report (e.g. Test Labels) and select the "See the labels as they will look printed" option. Click Finish.

23. A window will open that has a preview of the labels. It will look like a sheet of paper with several addresses on it. Right-click anywhere on the paper and select Page Setup.

24. Click on the "Page" tab, select "Use Specific Printer" and click the "Printer" button.

25. Select the appropriate Rena Printer Driver for the Printer you are using then click OK.

26. On the Page tab again, select the appropriate envelope size (e.g. Com-10 (Business)).

27. Click on the "Margin" tab and set the margins appropriately, so that only one address is visible, on the page, and it is positioned where you would like it printed. Remember, margin settings are relative to the printer you are using. For example, the DA590 has a 6.5 inch wide print area, if you set the left margin to 4, you are only allowing for a 2.5 inch wide address to be printed and, in normal orientation, the address will be printed very close to the back wall of the printer.
    
    IMPORTANT: The margin settings must be set so that only one address is printed per page. For example, if you are using a DA608 printer and have chosen a C10 envelope (4 1/8" x 9 1/2") and your label dimensions are set to 1" x 3", you could set your margins to: Top = 2", Bottom = 1", Left = 4" and Right = 0".  
    As a general rule, make sure the Left, Top and Bottom margin settings are set large enough so that only one address is displayed on the page in view, but be careful not to set them too large or parts of the addresses may be cut off (not printed). Also, do not position the addresses too far to the right. If the left margin is set too large, it will cause the program to do something very strange. It will send each address to the printer, twice. Each address  will be printed on separate pages, but in different print positions.
    If you are using a DA612/613 (Envelope Imager I/II) remember that these printers are limited to printing only the first 1.5 inches of the page, so set your margins accordingly. Set the top margin to zero. Set the bottom margin large enough so that only one address is positioned at the very top of the page. 
    If you are using a DA615, remember that it is limited to printing the first 2 inches of the page.
    

28. Now check the "Print Data Only" box then click OK.

29. PRINT!!!!

Back To Top

RETURN TO
FAQ MAIN